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Be a warrior with Technical Communications Suite 4!

One of the things that many people don’t know about me is that I have a first-degree black belt in Songham Taekwondo. I was even a state champion in weapons as a color belt for my age group. I enjoyed TKD a lot, until a knee injury took me out. What I like about taekwondo is that it’s a versatile martial art; one doesn’t spend all of the time studying forms alone, but rather a student learns basic moves that will help in other areas such as sparring and weapons. The more skills one gains, the more adept to changes when sparring or using weapons. This is what trained the ancient warrior as well as the modern day warrior.

This kind of mentality is also needed to be a technical communicator. How, you may ask? Well, like a black belt in taekwondo, one has to have many skills to get the job done. One needs to know a little bit of this and that, like technical writing, editing, and content curation–among many other skills–to produce kick-butt documentation and output.  But it also helps to have the right tools as well.

For today’s taekwondo student, one can wear various protection pads, and learn how to use weapons–including hands and feet–as the tools to achieve the end goal.  For technical communicators, there are various software tools out there.

One of the foremost products out there is Adobe’s Technical Communications Suite 4. With this latest rendition of the Technical Communications Suite, technical communicators have even more options and choices in how documentation and other technical writing output is achieved.  There are reliable standbys like Framemaker and Robohelp–both of which have been updated, but there are also additional tools as Acrobat, Captivate, Presenter, and Illustrator. Combined with the Adobe Creative Cloud Suite, it seems to me that there is nothing that can stop a technical communicator from being a tech comm warrior!

Tomorrow, on August 21st, 2012 from 10:00-11:30 AM Pacific Time, one of Adobe’s strongest tech comm warriors, Ankur Jain, is going to be presenting the What’s New in Technical Communications Suite 4 webinar,which is not only going to talk about the strengths of this tool, but also the newest and latest features to make it a more effective tool for technical communicators everywhere, including features that now allow technical communicators to bring finished products to a mobile audience. (And you know how pro-mobile I am!)

Register here: http://www.adobe.com/cfusion/event/index.cfm?event=detail&id=2051812&loc=en_us

Tell Ankur that I sent you by telling him, “I am a TechComm Warrior!” 😉

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“Hey Mom, you’re a TechComm celebrity!”

(Taken from ElloHollywood blog) Yes, that’s what my son said to me when I discovered something today, and showed it to him. He is a kid who is being raised in a fairly technologically adept home (Mom is a technical communicator, and Dad is an internet developer who specializes in e-learning and LMS programming), so he knows who Adobe is and he knows that if something is on the Internet, it’s the equivalent of what it was like to see one’s own name in the newspaper as a kid, or seeing oneself on TV.

In this case, I discovered this at the bottom of Adobe’s Technical Communications Suite 4 page:

Can you see what I’m referring to? Let’s take a closer look in the Resources section:

Yes, that’s right! My preview of TCS4 is listed as an Adobe RESOURCE!

I’m thrilled and excited about this. It’s no secret that I was happy to see my article included in Adobe’s consolidated list of TCS 4 reviews (mine is fourth in the list) on Adobe’s blog, but to see my preview on the MAIN Tech Comm Suite page just blows my mind.

THANK YOU, ADOBE!

It would certainly explain how suddenly there was a huge surge in hits on this website in the past week. This week, I hit some fairly big milestones (at least in my eyes) with this blog as far as the number of hits it’s received. I hope that anyone reading becomes a regular follower. I do my best to provide both original content as well as curated content that relates to technical communications, e-learning and m-learning, so I hope that anyone new stays tuned, and lets me know how I’m doing, or if there’s anything they’d like to see discussed here.

Thank you one and all for your continued support– more to come soon!

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Adobe has Tech Comm Suite 4 Superheroes? Find out in August!

Scan of the Adobe TCS4 software cover by TechCommGeekMom
Scan of the Adobe TCS4 software cover by TechCommGeekMom

Adobe has a lot going on this year with, seemingly, many of their major product lines. First, they upped the ante with the Creative Suite package by not only upgrading it, but putting it in the cloud and creating the Creative Cloud service, allowing users access to many more products for a fairly reasonable monthly fee (especially with the starter fee for students and those upgrading from ancient editions like myself). I love having access to more products this way.

Then, some other major productivity tools also got updated in a major way as well, namely the Technical Communications Suite 4, which included the latest updates of Framemaker, Robohelp, Captivate, and now included the latest update to Presenter as well as several other programs.  This is a big deal! I’m so thrilled that all these technical communications tools that I can use for both general tech comm and e-learning uses are the latest and greatest versions now. 

Ever since my Adobe webinar in June, I’ve had a very nice relationship with Adobe’s Technical Communications Suite group.  They invited me to the preview of TCS4 several weeks ago, and they are nice enough to keep me informed of new things going on, and now and then ask if I can pass along information to my readers as well, knowing how much I do like Adobe products in general.  So, it was great to see that the TCS4 marketing department is pulling out all stops to make sure that technical communicators everywhere–whether they use Adobe’s Tech Comm Suite or another product–know what’s going on with the Tech Comm Suite products. Saibal Bhattacharjee, who is a Product Marketing Manager at Adobe, let me know that Adobe is making August their “What’s New?” month within the TechComm Suite products, and they have several Adobe experts (seen as some superheroes to some) lined up to do informational webinars to introduce the new Tech Comm line-up of products in Technical Communications Suite 4.

Having been part of Adobe’s “thought leadership” webinar series back in June, as well as having attended several Adobe webinars myself in the past few months, I can tell you that Adobe seems to go to great lengths to provide quality information in a way that is not only easily accessible (they are done through Adobe Connect), but also accessible in that there’s no fancy talk–it’s real people who actually know and have made an effort to know the products and how users are using them.  So I can only guess that this new “What’s New?” series is going to be just as top notch.

So far, for the month of August, there are three webinars–all free of charge–set up to get technical communicators up to speed on the new Technical Communications Suite 4.  They are the following:

I predict that a lot of great information will be coming out of these webinars that will help technical communicators with these great new products, and understanding how Technical Communications Suite will help them become more productive workers producing state-of-the-art documentation and output, especially when it comes to single-sourcing and mobile projects.

For more information about the webinar series, check out the Tech Comm Central by Adobe blog.

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Upgrade Time! PREVIEW of the NEW Adobe Technical Communications Suite 4!

I’m very excited as this is my 100th post here on techcommgeekmom.com, and with this 100th post, I am able to present all of my readers with a special preview.

Adobe’s Technical Communications Suite 4.0 (TCS4) is now out!

Woo hoo! It’s great to see that along with upgrades to the Adobe Creative Suite and e-Learning Suite, now the Technical Communications Suite is getting a major update as well.

Now, you may be wondering, like most technical communicators, what changes have been made between the 3.5 version and the 4.0 version. Good question! There have been several upgrades to the software package, thank you very much. How do I know? Adobe was kind enough to invite me to a preview a little while ago, and even as a newbie to this software package, I can say that I could see that the company is trying very hard to keep up with the needs of technical communicators, and they are taking the necessary steps to embrace mobile technology, which is highly evident in this upgrade.

Now, I took as many notes as I could, considering the presentation went by faster than I could take the notes, but I know that there are a few major highlights that are important to cover.

As the speakers from Adobe started the presentation, they concentrated on identifying key trends they felt were happening in technical communications, namely a movement to structured authoring, rapid mobile growth in smartphones and tablets, the need to make content more interactive, the concern of technical communicators having to do more with less resources, and the need to provide searchable, personalized and socially enabled content. It sounded to me like they were on the right track, especially if the improvements they were about to present fulfilled these needs.

One of the main anchors of Technical Communications Suite is Framemaker, and here in the TCS 4 Suite, Framemaker has been upgraded to Framemaker 11. From what I’ve been able to gather from my observations, Framemaker had its heyday, then it lost favor, and now it’s starting to regain steam again. Framemaker (FM) 11 seems to be taking the improvements make from FM 10 another step forward. Structured authoring was the main focus of the improvements with this product, including multi-view editing environments providing WYSIWYG (What You See Is What You Get) of XML and author sources as well as getting WYSIWYG output as well. Content creators can edit XML documents in any view, and the changes are reflected in all views without manual changes. This bodes well for working towards single-source creation! DITA and XML support has been enhanced as well, and performance using these has been enhanced as well.

A big addition to FM 11 is ability to include rich media objects like vector images with hotspots, video, and 3D modeling. One of the features I liked that was demonstrated was one where play, pause, and jump buttons were created around a video/animation presentation within the content. Nice! The 3D model imaging that can now be used will be great for how-to manuals, so there is better context at looking or training on physical objects, like looking at a machinery part from all angles. From a productivity standpoint, SmartPaste and SmartInsert features have been added to help auto-format pasted or inserted text or content into a new document, but one can still retain the old formatting as well. Another appealing feature is the ability to create your own Framemaker set-up. Adobe’s goal was to enable content creators to be able to author content faster by allowing the creators to customize navigation and workspaces. That sounds great! Of course, what got me most excited was to hear that FM 11 has been oriented to now enable mobile output, including multi-screen HTML5 content as well as ePub 3.0 and Kindle formats. That’s definitely a step in the right direction!

The second main anchor of Adobe’s Technical Communications Suite is RoboHelp (RH), now available in version 10. RH 10 works seamlessly with Framemaker, as it always has, but again Adobe has focused on streamlining the workflow process as well as improving the product’s output. That output includes new outputs for mobile devices. RH 10 can deliver content to iPad as well as other tablets, smartphones, and desktops now—there are 17 output formats now! It is set up so that authors can work in a multi-author, multi-reviewer environment, where it’s easier to personalize and optimize content relevance. Content can be rich media—again, like FM11, and includes various HTML5 outputs that include mobile apps, ePub 3.0 and Kindle now.

The HTML5 output has also been made to be modern looking, frameless and SEO-friendly. The output is responsive design that works well with fluid layouts like CSS 3 and media queries. Like FM 11, RH 10 can customize and optimize the appearance of the content on each screen as needed. Socially enable documentation can be produced using RH 10, which means that creative native and web mobile apps can now be produced from RoboHelp. This is a big boost for making apps for iOS and Android mobile apps. The workflow view is easier as multi-layout options are available, and there is a preview tool that allows the author to see how the output will look on different devices and subsequently, there is the ability to assign different styles to different devices, including the output publishing settings for each device. One of the other features that caught my attention was that now there is also out of the box integration with MS Sharepoint, so it provides end-to-end workflow. Being someone who’s used SharePoint at my last job extensively, that would make things flow really well for output, and I’m sure that would provide a better product for the end user as well!

TCS 4 has several new features about it. While it includes Framemaker 11 and RoboHelp 10 as mentioned, it will also include the updated Captivate 6, Acrobat X Pro, and now Illustrator has been added (most likely to accommodate vector images better) and Adobe Presenter. I think I’m most excited that not only the newly updated Captivate has been included, but that Presenter has been included as well. I think this is a really smart move on the part of Adobe, because between Captivate and Presenter, more interactive content can be created and put out for mobile. And yes, as I mentioned before, the big push for TCS 4 is being able to provide technical communicators with tools to produce output for mobile devices. To use their words, they are “embracing the mobile revolution” with the multi-screen outputs that are in HTML5 and other mobile formats like ePub 3.0, but also providing tools to make the content context sensitive, providing socially enabled apps, and support for optimizing indexes, glossaries, custom metadata and other content features.

Adobe even made sure that it was understood how TCS 4 would work very well for those in the e-Learning world, saying that TCS 4 provides “new workflows to bridge technical communication with e-Learning” by providing tools that can create m-Learning opportunities and rapid step-by-step authoring. Keeping up with other major trends, cloud-based computing is integrated into the product, as review workflows can now be done using the cloud with TCS 4.

One of the new pricing features also includes using the same cloud pricing model. There will be monthly rates as well as a reduced rate that monthly is cheaper than a month-to-month rate. Due to a lot of these new features–especially the ones that help enable publishing content for HTML5 and other mobile content, I would especially upgrade if I had an older version of TCS or older version of Framemaker and Robohelp. The fact that both FM 11 and RB 10 have customizable views is a big bonus, as well as having the capabilities to produce mobile-friendly content is a big boost. Having more efficient single-source authoring, and cloud capabilities—there are a lot of good things that are added to this.
Now granted, like I said, I’m still a newbie to using the product and using it, but from this reviewer’s standpoint based on the preview, it’s good to see significant upgrades to a product making a strong comeback in the technical communications field. I do hope that as time goes on, Adobe continues to keep up with updates to the product, especially considering the “Creative Cloud”-like option with obtaining the product.

It’s an exciting product, from what I can see, if you are just starting out, or need to revamp your technical communications software.

I hope this review has proven to be helpful. Have you downloaded your copy yet? If so, do you think these changes are big improvements or is there still something missing? Please leave a comment below on what you think about TCS 4 so far.

Adobe notified me just as I was writing this post (before I posted it) that I will have a chance to test-drive the product itself very shortly, and once I have it installed, I’m hoping that I can give my techcommgeekmom readers more information about this product–from my newbie perspective, and see if the preview information holds up to the real deal. Stay tuned!

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iPads and Surface and Nexus…oh my!

With the announcement of the new Windows Surface tablet coming out later in 2012, the new Nexus tablet coming out as well, and the rumors of an iPad mini possibly coming out in the fall, it’s made me think about what this all means in terms of “what device would be best?” especially for m-learning and other mobile applications.

First, I need to clarify that when it comes to technological devices, I’m generally torn. I’m all for having variety and such– it’s what makes market competition possible, but at the same time, each thing has its benefits and place, and it’s like comparing apples to broccoli. It’s no secret that I love my iPad. I got it almost a year ago after owning my iPhone for a couple of years. At the time, my husband retorted, “What do you need that for? It’s just a toy, if anything.” Or IS IT?

When I was doing my graduate studies, all I could think about what how I could use it for my own studying purposes, and I did several projects centered around the idea of using iPads for flipped classrooms or even classroom use, and based much of my experiences of what mobile learning is between my iPad and iPhone. I love the flexibility of the devices, and how lean and mean they are in how they operate.  Like many students out there with tablet devices, I read articles and e-books, I wrote up assignments and papers, did my research– did most everything I could with my iPad. The downside? Well, I didn’t have 4G on my iPad, so sometimes having web access was limited, but it wasn’t anything that bad that couldn’t wait until I did have connectivity, or until I got home and could use my laptop or the wi-fi at home. (There are 3G and 4G versions available–I just didn’t want to shell out the extra cash for that ability.) And until I had my wireless keyboard, doing all those papers and assignments could get a little rough.

At the same time, while I have an iPhone and an iPad, I can’t say that I’ve been totally sold on the idea of getting an iMac of some flavor. I love my PC laptops. While the last Apple computer I used was an Apple IIc about a million years ago (be quiet! I was a kid back then–really!), my entire IT existence both professionally and personally has always been on a PC. Yes, I’ve experienced the blue screen of death several times, and had numerous crashes over the years, but nothing that couldn’t be fixed unless the hard drive was dying. Until I got my iPad, my laptop went with me on vacation or whenever I was away from home. Even writing these blog posts is easier on my laptop than using my WordPress app on my iPad. Ninety-eight percent of my online degree was done on my PC laptop– the other 2% was on my iPad. I’ve owned 3 laptops in the last ten years, and had at least two or three PC desktops for years before that. So yes, I’m a devout Microsoft geek as well.

So when I heard that Microsoft had finally come out with a tablet they were going to release, I had to find out more. I thought that it would be helpful to understand what the Microsoft Surface tablet was all about, and was hoping that it would work well in the future for single-sourcing initiatives. I felt like the Microsoft presentation and reviews I was seeing online was just mirrors and smoke, and after three iPads having been in the market now, why a Microsoft tablet now? Was it worth me getting one, as if I were to abandon my iPad for…heaven forbid…something else?

On a recent weekend jaunt to a local mall that had both an Apple store AND a new Microsoft store, I actually asked a Microsoft store employee about the new Microsoft Surface machines, and he said it was rather simple to explain, actually. The new MS Surface tablet was Microsoft’s answer to having their own hardware like a Samsung Galaxy or other PC-type tablet, running on a Windows 8 OS platform similar to the Windows Metro platform used on their phones. The guy had his personal PC tablet loaded up with Windows 8 on it, and proceeded to show me how it worked. In a nutshell, it worked exactly like my laptop, just a few more bells and whistles for the interface. And this, as I was told, would be pretty similar to what my experience would be like with a Surface machine, but with a handy keyboard in the cover. So anything that I was running on my laptop–full versions of Adobe Tech Comm Suite or Creative Cloud, Flare, PC games, Microsoft Office– as long as it all fit on the flash drive inside, or ran off a Flash card or external drive device, you could use it on Surface.

But wait…if Microsoft Surface is essentially just a flatter, touch screen PC version of my laptop, did this make it the iPad killer that everyone (especially Microsoft) has been claiming it to be? At first, I thought it could be. I was thinking that Surface was what I was looking for over a long period of time before my iPad. Sure, there have been other tablet computers out there, but they were always out of my price range and weren’t as powerful as my regular PC laptop. So, a former me that was shopping for a tablet would have loved that. But now, in my mind, I don’t think it’s the “iPad killer”. It just sounded–to me–like it was just a flatter, touch screen version of my laptop, with less storage room and possibly less power. Would it replace a laptop for me? Well, maybe not me, but for the average person who is not a power user, it might be a good alternative for someone else who is less tech savvy. Imagine if all the full features of your laptop were in a convenient package like a tablet, so it’d be easier to bring with you–it would work well.

At first, that sounds great. Just in mobile learning alone, that could be monumental. And that might work better for many people who want the convenience of a tablet with all the power (but less storage space) as a laptop. For some, it’ll be just what they need. But for me, as I’ve thought about it, and debated whether to get one in the future, I decided it wasn’t worth it. First of all, for the same amount of money that this Surface machine is going to cost (if it’s financially on par with iPads, as Microsoft claims it will be)–what’s the point of getting a tablet with little storage space and not as much power when you can get something more powerful–more storage space and higher processor speed–in laptop form for the same price? There doesn’t seem to be much of an advantage in having one, unless you are a person who wants to make the switch, and you don’t do much on your laptop to begin with. Yes, there are some operational advantages, but they are minor. The convenience of a tablet? Oh yeah, that’s definitely a plus, but it seems so late in the game. And in the end…it’s still a PC. You can get this now on a Samsung Galaxy Tab or other PC-based tablet now, for the most part. Maybe it’ll be a slightly ramped up OS, but then again iOS6 will probably be coming out around the same time (more or less), so it’ll be interesting to see who wins the latest Apple vs. Microsoft battle.

But just as everyone is focusing on the usual heavyweights battling it out, Google has been a contender for a while–much more than Microsoft has been. Google has recently announced that it was releasing its new device, Nexus 7, running on the latest Android OS called “JellyBean.” Reports I’ve read is that since this is a full OS, not an abbreviated version like on a Nook or Kindle Fire, it runs more smoothly and robustly. It allows for more Google features like Google Now and Google Play to be used more fully, for example. This leads me to believe that while this is a smaller tablet in size than an iPad or Surface, due to it’s great affordable price starting at $199 (as compared to a “bottom of the barrel” iPad at $499 for the new iPad, $399 for the same in an iPad), it’s definitely a dark horse contenter to come in and steal some thunder. In the end, though, it’s not really in the same category as an iPad or Surface machine. Let me explain.

The way I see it, there are two categories of tablets. The first category is one in which the tablets are almost PC replacements, but not quite. They have the most flexibility due to their ability to do anything from word processing and reports, graphic and image editing, games, video, email, web browsing, etc.  They are generally a much leaner version of a PC, not only physically in the hardware, but also in its capabilities. iPads have this down to a science now, whereas Surface will be just a slimmed down physical version of what most people have already.

The other category includes the small tablets. These would be your Nook, Kindle Fire, Nexus 7 and if it actually comes out, iPad Mini. While it has great perfunctory use, it’s not meant to be anything but a basic device to provide basic services. I’ve never heard of doing presentations off of a Nook, or a report being written on a Kindle Fire.

Are there uses in education and business for any of these kinds of tablets? Sure there are. Because of their enormous flexibility and functionality, it’s no surprise that iPads have been dominant in both education and business, and will continue to be dominant. Will the Surface upset that dominance? It might, only because so many are used to using a PC that the learning curve (not that there’s a huge one in learning how to use an iPad) would not have to be contended with, and some might like that full PC functionality over a streamlined one like an iPad. I see iPad and Surface being more productive than the smaller tablets.

Does this mean that smaller tablets don’t have a place in education or business? No, not at all. It can still be used for reading, communication, video and basic web searches– that might be all someone needs.

But from my own personal experience as a student as well as a professional, I don’t see how the larger tablets could lose. The question will be whether educators or business people find the streamlined functionality of an iPad more beneficial or the PC-similarity of the Surface to be more productive in the long run. Hmm…I think I found the topic of my PhD thesis (if I ever do it in the near future)!

What do you think? Let me know the comments below.

(PS–Microsoft or Google– if you want me to try these devices out once they are out, I’m glad to give them a go. 😉 )