Adobe RoboHelp – Page 6 – TechCommGeekMom

Instant Mobile Apps? Not quite.

Posted on February 11, 2013 by TechCommGeekMom

Last week, I was in contact with one of my former professors at NJIT‘s MSPTC program. We talked about several things going on, and in the process of the email conversation, she mentioned that she is starting another semester of the PTC 601 (Advanced Professional and Technical Communications) classes, and she asked me a question about mobile, because she wanted to add a new component to an assignment.

I remember doing the assignment well just three years ago. Essentially, the student is given a manual for a fictitious coffeehouse franchise’s espresso machine, and the student has to rewrite the manual into a quick reference guide, preferable something that included visual images that could the learner/user can learn from it or refer to it as needed. Conceptually, it’s an easy enough assignment (or at least it was to me), but creating it with the tools I had at the time proved challenging, even if I did pull it off.

Adding a mobile component to this assignment makes a lot of sense to me. This is a perfect example of what m-learning is, what it looks like, and what it can be! Taking a simple how-to manual and creating a mobile app for it is highly logical, especially in this scenario. I mean, think about it…how often do people whip their smartphones out of their pockets to look up any kind of information, let alone have a how-to app on their phones? So having a special app that could be downloaded and instantly used as a reference guide for that newbie coffee barista would be ideal!

I was happy to hear about this addition to the assignment. The professor knows how enthusiastic I am about promoting mobile solutions, and I was thrilled to hear that she is making an effort to include mobile solutions in the MSPTC curriculum. So, she asked me if I knew any software programs that could convert text into some sort of mobile output. The first thing that came to mind was Adobe’s Technical Communications Suite 4, especially with Framemaker and Robohelp. But, the school doesn’t have a copy of that for students yet (they are working on it), and even with the short trial, there’s a big learning curve for an assignment that would be due fairly quickly.

So, I began to do a little research to help the professor out. There were a few things–a few parameters–that I had to keep in mind as I looked for a tool for her to use. It has to be easy to use for someone who didn’t have too much or negligible programming skills. It has to be free or at the barest minimum of cost. And it had to have an easy ramp-up to have a project done on it in a week or so. I knew, from experience, that people from all walks of life come into this program, with a true mix of web expertise. I remember helping some of my fellow classmates by providing a crash course in HTML, and the quest for the free or cheap web editing software or site where an e-portfolio could be created. So, I understood the parameters well.

The sad thing I discovered was that while there are dozens of places to set up and create free or cheap websites with web editing available that anyone could use to set up a good looking site, the same can’t be said yet for creating mobile sites. There are a few sites that do help a person create a mobile app easily, but it’s not cheap. Or, if it’s cheap, it requires some programming know-how. It was tough. the other thing to keep in mind was whether the mobile app being created was for a “native” app, a “web” app or “hybrid” app. The differences between these is that a native app is saved on the mobile device and can be used offline. The web app is one that is essentially a mini website and needs an internet connection to access the app. A hybrid is…well, you can figure that out. If you’ve ever tried to access an app on your phone, but couldn’t get it to function because you didn’t have wifi or 4G, then that’s a web app. If it only partially worked, but you still needed wifi/4G to connect for part of it, it’s a hybrid. You get the idea. In the end, I gave the professor a few suggestions that I found.

The first was something called Viziapps. I think I had heard of Viziapps because I believe (just off the top of my head) that this was the software being used in an STC class on how to build mobile apps. Viziapps allows individuals to create a mobile app without knowing any or little coding, but they would have to have some idea of information architecture (which is part of the project assignment–understanding what’s important, what’s not, what comes first, content structure, etc.). It’s mostly a visual editor that allows the user to build the apps online, then publish on the web for free, provided the creator has created a web app. If it’s a native or hybrid app, then that has a price. It seems like it might be a viable choice as a tool that would allow for a quicker ramp-up for someone seriously trying to create a mobile app.

Other more creative choices would be using their mobile devices to make something. For example, there is an app called SnapGuide, in which an individual can take photos or video to demonstrate how to do something. Mobile by Conduit might be another possibility, as it’s free, and supposedly has an interface style similar to WordPress.

But then I thought about WordPress, and I realized that might be another option. TechCommGeekMom is a WordPress website, after all, and it can be read on mobile devices. Basic WordPress accounts are free and fairly easy to use. You can create a “blog” or website on WordPress, and then there’s a setting to create a mobile interface. Here’s a little bit of info about it: http://en.support.wordpress.com/themes/mobile-themes/ It seemed to fit the criteria needed for a mobile app creator/editor, in that it’s free, it has a mobile output (as well as a regular web output), and it provides a primer for content management in the experience. I thought that if I was still in the class, I’d create several pages on a single WordPress website for different parts of the Guide–similar to the pages and navigation I have here, and then promote the mobile access to the website. It’s not a perfect system, but for quick ramp-up purposes for a fairly small assignment, it seems like it would fit the bill.

I think my former professor appreciated the help, but we both discussed the dilemma that it posed. Why must someone have a programming degree and some cash in order to create a mobile app–whether it be a native, hybrid or web app? Depending on the app, all three formats have their positive and negative aspects to them. But how does one learn how to use any of these mobile app writer/editor products quickly? There are some great tools out there, I’m not denying that, but for the true beginner or student on a budget who is trying to learn how to create mobile solutions skills as a technical communicator, it’s not that easy. I see a huge business opportunity here (not that I have the time, cash, or enough knowledge to start such a business), but creating a highly user-friendly software program that one’s grandma could create a mobile app for a very low cost would be a fantastic business. It would make even more information accessible to share with others.

It occurred to me later that for the average user, another possibility is another Adobe program that I’ve been using to create and maintain my e-portfolio, called Adobe Muse. It’s a cloud-based app that acts as a very easy UI interface to create websites and mobile apps. I’ve used the website editor, but I haven’t tried the mobile conversion yet there. I believe it’s about $14-15 per month, and you can set up an account at Adobe’s Business Catalyst and create your mobile site that way. It allows those who have next to no programming skills create something that looks great, but it also allows more advanced users some nice shortcuts to create great sites without having to do all the coding–Muse does it for you.

Perhaps, as mobile solutions become more mature like editing software for desktop interface websites, this mobile app creator problem will go away, and there will be more affordable options. In the meantime, we have to wait or muddle through it all…

If you know of any easy-to-ramp-up mobile app editors, please mention it in the comments below! Share, everybody!

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How important is a credential in tech comm?

Posted on February 1, 2013February 1, 2013 by TechCommGeekMom

I was recently involved in an online discussion on Facebook with some friends about the benefit of having a Masters degree in this day and age. A friend of mind had posted this article which argued that having a Masters wasn’t worth the expense or time:

My Master’s wasn’t worth it

A big problem I had with the article is that it seemed like people weren’t focused enough, in some respects, when it came to what they were doing with their degree. For example, I agree that MBAs are a dime a dozen, and people often get them thinking it’s going to provide some sort of “magic bullet” in their career. I’ve never taken a business course, and I’ve done just fine in business without one. I’m sure there are certain jobs and specialities that it’s warranted, but some get it just to say that they earned it. MBAs seem to be losing their value. Another chap had the problem that he’d have to do his internship all over again due to an illness during his first one. Without that internship completed, he couldn’t graduate and get his license to become a practicing psychologist. He tried to get a job without the degree, but he couldn’t, but he also didn’t bother to try to get another internship either. The main theme I seemed to see was that people went into Masters programs with only half a plan–that they only had a Plan A on how to use their degree, but no Plan B, C, or D.

Part of the reason I waited so long in my own life to get a Masters degree was that I didn’t know what major I wanted to do for my Masters degree. Ironically enough, many years ago I had looked at a communications program somewhat similar to the one I did, but at the time more than twenty years ago, I really didn’t understand what the degree was about, and I didn’t get into the program, or else I just didn’t apply. If I couldn’t explain the degree to my parents, then how could I justify it for myself? A lot changed in twenty-plus years, and it was just timing, circumstance, and a better understanding of knowing what my skills were and the need to enhance them professionally. I started out with a somewhat plan, but by the time I graduated, I had a much clearer idea of what my options were, and there was a Plan A, B, C, and D. In fact, life took a slightly different turn for me than expected, and I ended up following a combination of Plan C and the unknown Plan E. 😉 And I do that with no regrets, but I still had a plan, and I knew my options in getting my degree.

The ironic thing that happened to me this week, also related to a Masters degree, is that a fellow graduate of my program contacted me through LinkedIn, and in the e-mail conversation we had, she started to question whether it was worth getting the degree that we both had earned. She was working a retail job, and turning down full-time jobs because they were paying less than her last full-time job from several years ago. From the conversation, I could tell that the problem was that she didn’t know how to promote the fact that having her MSPTC gave her an advantage over many people, thus making her a stronger candidate for a job. (I also reminded her that some of those other tech comm jobs that paid less than her old job probably also paid a lot more than a retail job, not that there’s anything wrong with a retail job.) She didn’t have a plan or an idea how to utilize all the knowledge she accumulated over the same amount of time that I had earned my degree. In fact, she had taken most of the same classes as I had, so I knew the value of what she had learned and earned with her degree.

Between these two incidents, it got me to thinking about the value of having a credential in technical communications. How important is a credential in tech comm, anyway? I can only speak from my own experience, but I think it can help a lot, depending on your circumstances. The job market in technical communication-related positions is very competitive these days, so any advantage is a plus. One of the arguments of the article above is that getting a Masters degree is expensive. I won’t lie–it IS expensive. But spending over US$ 100,000 to get a degree? Anyone spending that much for their MA or MS is getting ripped off. After doing some research after the fact, I found I went to one of the more expensive programs out there, and yet I know that I’ll be earning that much more with my new job because of the degree in my hand. In other words, I’ll be recouping my investment within the first year or so. So, I’m not too upset in that respect.

But financial considerations aside, is it worth the time and effort? Again, I think it’s only if you have some semblance of a plan of what you want to get out of the program, and what you plan to do with the knowledge you gain. Additionally, you need to know how to promote why the credential gives you an edge over others, or perhaps even puts you on par with others in the field. You also have to understand what flexibility that education can provide you, even with a plan in place. But do you have to be limited to only getting a Masters degree? I don’t think so. Looking back (and I knew this when I started this tech comm trek), that even if I had only earned my Tech Comm Essentials graduate certificate, it already gave me an edge over others that didn’t have something like that. It did help me get two jobs during the process of earning my full Masters, after all, and even if I hadn’t completed my Masters, I felt that I had a more solid foundation to move forward in the career direction I wanted.

One of the great advantages of being the technical communications field is that it’s very broad. There are SO many specialities within this field that having a broad enough exposure can allow one some flexibility if a credential is earned. With my degree, I felt that I had the ability to get a good job in technical writing and editing, user experience/strategy, web design, content management/strategy, social media, corporate communications and e-learning design. Others in my program went in other directions with health communications, and web analytics, for example. And yet, there are so many other specialties that are within technical communications that we, as technical communicators, should theoretically have the most flexibility in the job market than many others out there. (This begs to argue my specialist versus generalist debate again.) So, in my view, unless you’ve already been involved in technical communications for a very long time, getting any kind of training, re-training or credential only adds to your professional value.

My perspective hasn’t changed much since I wrote my blog post, The Meaning of Graduating with a Masters Degree in Technical Communications, almost 9 months ago. Once I actually had my degree in hand, I just did my best to take off with it. Yes, it still took me six months to find a job, BUT I found that having both my grad certificate and Masters gave me a lot of credibility in the eyes of potential employers as well as opened some doors that I don’t think would have opened if I hadn’t pursued the degree. I initially concentrated on e-learning and m-learning in the last few months, but it was falling back on my knowledge and experience of content management/strategy and web design that ultimately helped me gain employment. And so far, I like my job, which is good.

I realized that the ID/TC Education Resources section of this blog doesn’t have as many tech comm credential programs listed, and recently I was asked for some help in identifying some schools that had tech comm programs. I was able to expand my list for the requester, but I haven’t posted that research here yet, and I hope to do so soon. I’ll post something to alert everyone of the update once it’s done.

But in the meantime, do some Googling on your own, or visit the STC Education website for more information. I know that the STC not only offers many webinars and certificate programs, they also have a special certification program as well. That would be a good place to start. As I said, unless you are already a very well-established technical communicator, getting any kind of credential, whether it be a certificate showing completion of a single course, or a full graduate degree, can only help one’s career in providing professional value to what one can offer. But, you should only get that credential if you can justify and plan a way to use it and promote it for yourself.

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But what shall I pack?

Posted on January 17, 2013 by TechCommGeekMom

The event is still about three and a half months away, but I decided that this year, I’m going to go to another big tech comm conference. I really feel that going to a professional conference truly benefits me, because I learn SO much from people who have more experience and know-how than I do. Just attending the Adobe Day at Lavacon last fall boosted my IQ enormously, and I have to credit information that I learned there in helping me get the content strategy/web publishing job that I have now. All the forward-looking thinkers attend these sort of events, and I don’t want to miss out.

I’m going to a really big one this time too. I’m going to my first STC (Society of Technical Communication) Summit. I’ve been a member of the STC for the past year, and just re-upped my membership for a second year. It’s not a cheap membership, especially for someone who’s just getting started. I started at the affordable student rate when I was still a student, and fortunately I can still take advantage of their “new professional rate” being that I’m still rather new out of school. It’s been worth it, as I’ve met several people who are members, and I think there needs to be some sort of organization that helps to bind the profession together and provide resources for all tech comm professionals, both new and experienced. This year’s Summit is in Atlanta, Georgia. I haven’t been to Atlanta for slightly more than twenty years, and again, it was for computer training, I think. Atlanta has changed a bit since that time, so it should be interesting to see it now.

I’m looking forward to not only going to the various talks and events from the STC Summit, but I’m also looking forward to seeing people I know from online and those whom I met at Adobe Day at Lavacon, but also meeting new people. Conferences are a great way to connect with people who have similar professional experiences as you do, and that you can share information in person. Ha, I was just thinking this is almost like the biggest gathering of “Technical Communicators Anonymous” addicts! But seriously, It’s an incredible opportunity to meet with the movers and shakers in the tech comm world, as well as meet those rising stars and foot soldiers who brave through content every day like you do. It’s a great time when the academic side of tech comm meets the corporate side of tech comm. So, just from a social networking perspective, it’s going to be big.

I also heard from a little bird that there might even be another Adobe Day event especially for the STC Summit, but that hasn’t been confirmed. And if there is, you know that I’ll be there to check that out. I loved my Adobe pre-conference experience from Lavacon a lot, as you know, so I can’t even imagine how great this one could be….If there is another one, you can be sure that I’ll be passing the word along and letting all of y’all know. (Yes, practicing my Southern accent in writing already. ;-))

I think the difference, this time, will also be that I am truly a tech comm professional now. Yes, I’ve been talking the talk for a long time, blogging, doing the social media thing, doing some odd jobs here and there, but only in the past month have I gotten a real tech comm job working on content management. I will not be an unemployed wannabe this time around. For the STC Summit, I will be a fully-fledged technical communicator.

And for these reasons, I can’t wait to go! I know I’ll be packing my iPad and iPhone…but what else will I need (other than clothes, of course)? STC Summit alumni–let me know! Let me know if you’ll be going too!

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You want more tech comm info? Let’s dig for buried treasure.

Posted on January 4, 2013 by TechCommGeekMom

I was mentioning to my husband that the stats on this blog have been rather low as of late. I figured that the holidays had something to do with it, but I wasn’t convinced that was all of it. I couldn’t put my finger on what I was doing wrong.

It was at that moment that my husband stated the obvious–one of those “DUH, why didn’t I think of that?” ideas.

“You need to put some new content in,” he said.

He’s totally right. As he pointed out, when he goes to his favorite websites, he’s often looking for what’s new to read. And I admit, while I have been adding content here, it’s not been a lot recently. The holidays kept me busy, and as it is, with my new job, that will most likely keep me busy too. I was aiming to try to put more original content on this site–more items written by me directly, but I also realize the value of curating good content when I can, and taking advantage of my ScoopIt account to help me post great content to share.

My new job is going well so far. It’s only been one day of orientation, but since my computer and password info weren’t ready yet, I got a couple days off before training commences. This allows me to have a couple of days of “catch-up” here to curate some content. My new position is that of “web publisher“, and from what I’ve been told, it’ll be a good mixture of all things tech comm, like user and content strategy, content management, and even a little bit of web design and video editing. So, I imagine that much of the content I add in the next year or so will be related to those topics, as I’m hoping the new job will provide some inspiration. It’s been harder to come up with ideas for posts as of late, and even that, I’m sure, has been contributing to my lack of posts as well.

Alas, there’s no e-learning components related to my job, but I want to keep informed on all things e-learning and m-learning as best as I can, because I still think it plays a huge role in content creation in the world. Thus, I’ll be still digging up content related to that as well.

So, this blog isn’t going anywhere. It’s been a little sleepy lately, but I’m hoping with the next several posts that I’ll be curating, we can rouse it from its sleepy state…perhaps a little content curation will be like the much needed morning coffee for this little blog.

If you have any suggestions for blog topics you’d like to see here, please let me know! I’m always open to explore new ideas in tech comm and m-learning, as you know!

So, I’m off to go dig for some buried (content) treasure! And better yet, I won’t be keeping all the spoils to myself, but rather sharing it with all of my readers. 🙂

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So, what’s ahead in Tech Comm for 2013?

Posted on January 2, 2013January 7, 2013 by TechCommGeekMom

Shortly after the obligatory reviews of 2012 come the obligatory predictions about 2013. Sometimes such predictions are on target, and sometimes the predictions are rather ludicrous. One has to admit, though, some of the ludicrous ones do become true, and some can be purely entertaining.

So what are my predictions for 2013? Good question. I don’t really have any idea.

The past year has been a total whirlwind for me. As I mentioned in my last post, so many things happened to me that were unexpected, and there was so much more information learned than was expected that I wouldn’t know where to begin to make such predictions.

It’s also the time of year that one makes resolutions. As we know, most people have a difficult time sticking to New Year’s resolutions. I am no different. If I could keep a resolution, I would look like a supermodel. 😉 Instead, I try to set goals instead of resolutions. Goals are more realistic, because like resolutions, they are usually for some sort of better condition in one’s life, but there aren’t always time limitations as to when this goal will be achieved. I was determined to get my Master’s degree in two years. It took two and a half years, but I still attained my goal. You get the idea.

Most of my goals this year related to doing things around my house that have been waiting for years, such as remodeling my 30 year old kitchen, or putting new carpeting on the stairs. I’m also trying to see if I can try to travel more this year, because that one whirlwind trip to Portland, Oregon for Adobe Day was exciting for me, and it gave me a break from the humdrum of regular life while infusing my brain with new, uselful information. I am hoping that I can get to the STC Summit this year, but I have to see about that–it’s not cheap if you haven’t been working for a while, and you don’t have a company to pay for it. It’s on the U.S. East Coast this year, which makes the travel itself easier and more affordable, but the conference–even the early bird rates–are a lot for a newbie technical communicator. But, I’m hoping with the new job, I’ll be able to afford it. Time will tell. I’ve also set a goal that I want to go back to the UK for a visit. I love that country, and haven’t been in twenty-one years. I found out that I have a cousin that lives in London who is an educational technologist, so catching up with her in person rather than through Facebook should be fun.

But what about professionally? I start my new job as a Web Publisher on January 3rd. I’m excited, nervous and anxious all at the same time. I’m always like this when I start a new job. It’s that, “What did I get myself into?” feeling that just about everyone gets. Don’t get me wrong–I think this is going to be a great opportunity for me, but after being out of full-time work for so long, it’s going to take some adjustment to get back into the swing of things. I’m sure I can do the job and do it well. It’s just the “newness” of it all that gets me. Some find that feeling exciting, but it’s nerve-wracking for me until I truly understand my role. I want to do well, after all. So since my job is supposed to involve a lot with content management, some writing, some web design, and even a little bit of videography and audio manipulation, it should be good. They are all things I can do well, and look forward to doing. I’ve been told that if I do well, there are other potential projects beyond this one I’ve been hired for, so I want to do well. I am excited to be a full-fledged technical communicator now after waiting in the wings for a while.

So, as far as predictions, I can’t make any, but perhaps I can make suggestions–specifically suggest some technical communication goals for consideration for the next year, based on what I’ve learned in the past year.

First, THINK MOBILE. This is foremost. It doesn’t matter whether it’s for e-learning/m-learning or just for simple websites, mobile is essential going forward. I think a lot of companies are in denial of this, thinking that tablets and smartphones are a fad, but they really aren’t. I don’t have specific stats anywhere (and feel free to contribute them in the comments if you have them), but I feel like I’ve read that smartphones outnumber landlines worldwide now, and mobile devices are used much more than desktop-style devices as well. On the road, more people are likely to bring a tablet and/or smartphone than a laptop for basic information that they need to obtain. But, as we all know as technical communicators, mobile devices are not laptop replacements necessarily, so we need to write accordingly for this different devices. A huge portion of 2012 seemed to show me that tools like Adobe’s Technical Communication Suite 4 (see more information in the top right column) and other software tools are keeping up with the times, and providing HTML5 support as well as providing single-source solutions for both desktop and mobile content. As technical communicators, we need to push the agenda that these kinds of tools are essential to more efficient workflows for us, but also are an investment in content management as well.

Related to that, as technical communicators, there’s a real need to push the use of better content. There is always some crossover between marketing communications and technical communications, but in the end, from my own experience, technical communicators have a better edge in managing and writing content. No offense, mar comm writers, but there’s a point–in my view–that marketing communications gets a little too fluffy. It’s too much about the sales and gimmicky verbiage instead of really giving customers the information they need to make informed choices about products and services. Advertising is one thing, but if a customer is going to a website or app to get more information, it’s because they want INFORMATION, not a sales pitch. I’m a consumer, and I’ve also been a consumer advocate in my career, so I’ve been on both sides of this, and I have to side with the consumer on this one. A sales pitch can initially draw a content consumer into your website or app, but once that is done, you want that consumer to be either able to come back, or provide such excellent information that they don’t come back. If there’s good support provided on a site with pertinent information, then there’s customer satisfaction. It’s that simple. And yet, so many companies don’t completely realize this. I don’t know how many companies I’ve seen where the writing is…well…not up to par (to be polite), and I didn’t have the permission to fix it to be more succinct and to the point to help the consumer or audience of the content. It frustrated me to no end. And yet, when I’d try to explain to authority figures that the writing going on wasn’t working well because it was too long winded and needed to be pared down for easier reading while still getting the main points across, I was ignored. There was a Beastie Boys song called, “You’ve Got to Fight For Your Right to Party!”, and it relates to this, as it makes me think that technical communicators need to fight for their right to, well, do their jobs! We have the skills and know-how, and we can help to elevate companies that should be cutting edge to that level. I can think of so many companies that think they are cutting edge and are actually way behind instead, very much in denial. Or, for whatever reason, companies would not invest in the technical communications of the company when that’s where the money would be well spent.

I get very excited about technical communications because while it’s been a field that’s been around for about 100 years (give or take a few years), it still is working to earn the full respect that it needs. With technological advances, technical communicators have huge opportunities to really show what they can do. Right now, with the huge and quick advances made in mobile technology especially in the last few years, this is definitely a time when technical communicators can shine. We have to exert and advocate for ourselves to carve out our place more definitively. We need to adapt to the changing environments to make sure that we are not expendible, but rather necessities. We need to be multi-specialists rather than specialists.

I’m sure you get the idea by now. These concepts are what have been driven into me by the best of the best in the tech comm business in the last year, and I know this is what need to move technical communications forward. When I entered my MSPTC program at NJIT three years ago, one of the motivating factors for entering the program and continuing with the program was not only the subject matter, but predictions that the technical communications field was going to have a big surge. I want to be part of that wave, and be one of the movers and shakers of the movement. I’m hoping that all technical communicators reading this will look at the new year as an opportunity to help shake things up in the world using the skills that we have. Whether we promote m-learning, single-source content management, or just emphasize clearer, better writing, our mission is clear. Make content better for ALL consumers of information. Make this your New Year’s goal– no matter how big or small your contribution is, make your content BETTER.

If goals like that can be achieved, THAT will be what’s ahead for Tech Comm in 2013.